11/5/02
ABSTRACT
Label: Abstract
Definition: An account of the content of the resource in summary form.
Mandatory: Yes.
Repeatable: No.
Scheme: Use free text.
Input Guidelines:
1. If an abstract is present in the resource, enter as much of the abstract as possible in this field.
2. If an abstract is not present, create one based on information in the preface, introduction, or other appropriate source.
Maximum Characters: 1300
Examples:
“This document examines: a) the historical and current conditions of the watershed and water- related resources within the Bear Creek Sub-basin; b) the nature of changing conditions in these resources; and c) the opportunities available to create a more viable, healthy, and productive watershed. The document also suggests actions to overcome current obstacles in water resources management by establishing a process to develop broadly accepted ‘desirable new conditions’ and actions which will permit movement toward these conditions”—Pref.
COLLECTION
SODA Label: Collection
Definition: Name assigned to a group of resources.
Mandatory: Yes.
Repeatable: Yes.
Scheme: N/A
Input Guidelines:
1. Enter SODA collection name.
2. Input multiple collection names as separate entries.
Maximum characters: 40
Examples:
Bioregion
Tribal
Bioregion ; Tribal
CONTRIBUTOR
SODA Label: Contributor
Definition: An entity responsible for making contributions to the content of the resource. Examples of a Contributor include a person, an organization, or a service.
Mandatory: No.
Repeatable: Yes.
Scheme: N/A
Input Guidelines: Do not use this field yet.
Examples: N/A
COVERAGE (SPATIAL)
Label: Coverage (Spatial)
Definition: The extent or scope of the content of the resource. Coverage (Spatial) includes place names or geographic coordinates.
Mandatory: No.
Repeatable: Yes.
Scheme: N/A
Input Guidelines: Do not use this field yet.
Maximum Characters: 100
Examples: N/A
COVERAGE (TEMPORAL)
Label: Coverage (Temporal)
Definition: The extent or scope of the content of the resource. Coverage (Temporal) includes a period label, date, or date range.
Mandatory: No.
Repeatable: Yes.
Scheme: N/A
Input Guidelines: Do not use this field yet.
Maximum Characters: 20
Examples: N/A
CREATOR
Label: Author
Definition: An entity or entities primarily responsible for creating the intellectual content of the resource. Examples of a Creator include a person, an organization, or a service.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Follow rules in AACR2, Chapter 22, Headings for Persons for personal names, and Chapter 24, Headings for Corporate Bodies for corporate names.
Input Guidelines:
1. Use the form of name in the Library of Congress Name Authority file when it can be found. Choose this form over the name found on the item, if different.
2. If name is not found in LC Name Authority file, check SOU library catalog and Orbis for the form of name to use.
3. Enter personal author names in inverted order: Surname(s), first name(s), suffix, prefix.
4. Input multiple authors as separate entries.
Maximum Characters: 350
Examples:
[Personal Names]:
LaLande, Jeffrey M.
Colville, Frederick V. (Frederick Vernon), 1867-1937
Atwood, Kay
Voth, Hazel Hunt ; Benton, John C.
[Corporate Names]:
Geological Survey (U.S.)
United States. Forest Service. Pacific Northwest Region
Bear Creek Watershed Council
Cooperative Park Studies Unit (Corvallis, Or.)
DATE:DIGITAL:CREATED
Label: Date File Created
Definition: Date associated with the creation of the resource in its digital form in the Southern Oregon Digital Archives database.
Mandatory: Yes.
Repeatable: No.
Scheme: N/A
Input Guidelines: Automatically generated.
Maximum Characters: 10
Examples:
May 1, 2002
May 15, 2002
June 19, 2002
July 7, 2002
Label: Date File Modified
Definition: Date associated with the last modification of the resource in its digital form in the SODA database.
Mandatory: Yes.
Repeatable: No.
Scheme: N/A
Input Guidelines: Automatically generated.
Maximum Characters: 10
Examples:
May 29, 2002
Jun 23, 2002
July 10, 2002
July 22, 2002
Label: Year(s)
Definition: A date associated with the creation or availability of the resource in its original form.
Mandatory: Yes.
Repeatable: No.
Scheme: N/A
Input Guidelines:
1. Enter year only (not month or day).
2. If date is a range of years, enter with a hyphen to separate dates.
3. Input other multiple dates in separate fields.
4. Use a “u” for unknown digits.
Maximum Characters: 10
Examples:
1907 - 1910
1973
1982 ; 1984
192u
Label: Year(s) (Original/Modified)
Definition: Last date associated with the modification of the resource in its original form.
Mandatory: Yes.
Repeatable: Yes.
Scheme: N/A
Input Guidelines:
1. Enter year only (not month or day).
2. If date is a range of years, enter with a hyphen to separate dates.
3. Input other multiple dates as separate entries.
4. Use a “u” for unknown digits.
Maximum Characters: 10
Examples:
1946
1979 - 1980
195u
1923 ; 1925
DESCRIPTION
Label: Note.
Definition: Descriptive comments about the item.
Mandatory: No.
Repeatable: Yes.
Scheme: Follow AACR2 rules when applicable.
Input Guidelines:
1. Enter notes about the item here. Information may be taken from the item or from other sources.
2. Enter any specialized information not included in other fields, e.g., measurements, description, provenance, technique, distinguishing features, inscriptions, condition, history of the work.
3. When describing illustrations and maps, use the standard terms “ill.” and “maps” so that all items having illustrations and maps can be retrieved together using a keyword search on these terms.
Maximum Characters: 200
Examples:
Cover title ; Includes bibliographical references.
“August 1994”—P. 3.
Text in English and Klamath.
Includes two folded maps in pocket.
Includes ill. and maps (some col.).
Label: Format
Definition: The physical or digital manifestation of the resource.
Mandatory: Yes
Repeatable: Yes
Scheme: N/A
Input Guidelines: Do not use yet.
Maximum Characters: 50
Examples: N/A
IDENTIFIER (URI)
Label: Identifier (URI)
Definition: An unambiguous reference to the resource within a given context. Recommended best practice is to identify the resource by means of a string or number conforming to a formal identification system.
Mandatory: Yes.
Repeatable: No.
Scheme: N/A
Input Guidelines: Automatically generated.
Maximum Characters: 60
Examples:
http://soda.sou.edu/awdata\020509a1.pdf
http://soda.sou.edu/awdata\020617h1.pdf
Label: Language
Definition: A language of the intellectual content of the resource.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Use ISO 639-2 (2-letter) codes, available at http://lcweb.loc.gov/standards/iso639-2/langcodes.html.
Input Guidelines:
1. Use the appropriate 2-letter code (e.g. en for English).
2. If a language has not been assigned a code yet, use the full name (e.g. Klamath).
3. Input multiple languages as multiple entries.
Maximum Characters: 10
Examples:
en
klamath ; en
es
at
PAGE
Label: Page
Definition: Number of pages in PDF file.
Mandatory: Yes.
Repeatable: No.
Scheme: N/A
Input Guidelines: Automatically generated.
Maximum Characters: 20
Examples:
25
67
248
3
PUBLISHER: DIGITAL
Label: Publisher (Digital)
Definition: The entity responsible for making the digital version of the resource available. Examples of a Publisher include a person, an organization, or a service.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Follow rules in AACR2, Chapter 24, Headings for Corporate Bodies.
Input Guidelines: Automatically generated.
Maximum Characters: 40
Examples:
Southern Oregon University. Library
PUBLISHER:ORIGINAL
Label: Publisher.
Definition: The entity responsible for making the resource available. Examples of a Publisher include a person, an organization, or a service.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Follow the rules in AACR2, Ch. 24, Headings for Corporate Bodies.
Input Guidelines:
1. If the publisher’s name appears in the Library of Congress Name Authority File, enter the form found there. (Choose this form over the form found on the item when different.)
2. Input multiple publishers as separate entries.
Examples:
Daily Tidings Press
United States. National Park Service. Denver Service Center
Rogue Valley Council of Governments
United States. Government Printing Office
Label: Relation
Definition: A reference to a related resource. Recommended best practice is to reference the resource by means of a string or number conforming to a formal identification system.
Mandatory: No.
Repeatable: Yes.
Scheme: N/A
Input Guidelines:
1. Enter a standard phrase expressing the relationship to a related resource, followed by a bibliographic citation and/or SODA URI number for the related resource. Standard phrases that may be used are: Is Part Of, Has Part, or Is Related To.
Maximum Characters: 400
Examples:
Is Part Of: Handbook of American Indians north of Mexico (Washington, DC: U.S. G.P.O., 1907-1910), pt. 2, p. 28-35.
Is Part Of: American Anthropologist (Washington, D.C.: American Anthropological Assoc.), v. 22, no. 8, Oct. 1993, p. 13-16.
Is Related To: http://soda.sou.edu/awdata\020606c1.pdf ; http://soda.sou.edu/awdata\020605a1.pdf ; http://soda.sou.edu/awdata\020606g1.pdf
Label: Copyright
Definition: Information about rights held in and over the resource. Typically a Rights element will contain a rights management statement for the resource, or reference a service providing such information. Rights information often encompasses Intellectual Property Rights (IPR), Copyright, and various Property Rights. If the rights element is absent, no assumptions can be made about the status of these and other rights with respect to the resource.
Mandatory: Yes.
Repeatable: No.
Scheme: N/A
Input Guidelines: Automatically generated.
Maximum Characters: 50
Examples:
http://www.soda.edu/copyright.html
SOURCE
Label: Source.
Definition: A reference to a resource from which the present resource is derived. The present resource may be derived from the Source resource in whole or part. Recommended best practice is to reference the resource by means of a string or number conforming to a formal identification system.
Mandatory: Yes.
Repeatable: No.
Scheme: N/A
Input Guidelines:
1. If the resource has been cataloged in OCLC, record the OCLC number here.
2. If the resource has not been cataloged in OCLC, enter “None”.
Maximum Characters: 50
Examples:
OCLC no.: 45065714
OCLC no.: 36029307
OCLC no.: None
SUBJECT
Label: Subject
Definition: The topic of the content of the resource. Typically a Subject will be expressed as keywords, key phrases, or classification codes that describe a topic of the resource. Recommended best practice is to select a value from a controlled vocabulary or formal classification scheme.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Library of Congress Subject Headings
Input Guidelines:
Maximum Characters: 370
Examples:
Birds -- Oregon
Birds -- Oregon -- Crater Lake National Park
Crater Lake National Park (Or.)
Will be entered as:
Birds ; Oregon ; Crater Lake National Park (Or.)
SUBJECT (LCC)
Label: Subject
Definition: The topic of the content of the resource. Typically a Subject will be expressed as keywords, key phrases, or classification codes that describe a topic of the resource.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Library of Congress Classification System.
Input Guidelines:
1. Omit local information such as copy numbers.
Maximum Characters: 50
Examples:
F882.R6 L34x 2001
RA427.3 .V35 1986
E83.87 A52x, 1999
F882.J14 M6x
SUBJECT (OregonDoc)
Label: Subject
Definition: The topic of the content of the resource. Typically a Subject will be expressed as keywords, key phrases, or classification codes that describe a topic of the resource.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Follow Oregon Documents call number system.
Input Guidelines:
1. Omit local information such as copy numbers.
Maximum Characters: 50
Examples:
OR HEO/F76 .2C85x
OR X/B42 .2W28
OR Z/ME/W37 .2B43
OR Ene .2G29
SUBJECT (SuDoc)
Label: Subject
Definition: The topic of the content of the resource. Typically a Subject will be expressed as keywords, key phrases, or classification codes that describe a topic of the resource.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Use Superintendent of Documents classification number.
Input Guidelines:
1. Omit local information such as copy numbers.
Maximum Characters: 50
Examples:
I 19.76:96-663
A13.2:Si 8/978x
FEM 1.209:410096
D 103.62:Ap 5/3x
Label: Title
Definition: The name given to the resource by the creator or publisher. Typically, a Title will be a name by which the resource is formally known.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Follow AACR2 rules.
Input Guidelines:
1. Enter title and any alternative titles in this field (including caption titles, cover titles, series titles, and other significant additional titles).
2. Input each title as a separate entry.
Maximum Characters: 300
Examples:
The mythology of the Shasta-Achomawi
The Little Butte Creek Watershed : an overview of its environmental history
Crater Lake National Park : a bibliography
Where nature lavished her bounties : Jackson County, Oregon
Historical and ecological perspectives on fire activity in the Klamath geological province of the Rogue River and Siskiyou National Forests
TYPE
Label:
Definition: The nature or genre of the content of the resource. Type includes terms describing general categories, functions, genres, or aggregation levels for content. Recommended best practice is to select a value from a controlled vocabulary.
Mandatory: Yes.
Repeatable: Yes.
Scheme: Internet Media Types.
Input Guidelines:
1. Use a type from the DCMI Internet Media Types Vocabulary at http://dublincore.org/documents/dcmi-type-vocabulary/
2. Enter “Text” for an item that is primarily text with some illustrations/maps.
(All items added to the Bioregion and Tribal Collections so far fall into the “Text” category.)
Maximum Characters: 50
Examples:
Text
Image
Physical Object
Sound