SODA Search Help

Hannon Library > Southern Oregon Digital Archives > Search Help

Need help searching? Read the appropriate help section for the digital collection platform that you're using below (look for either Document Collections or Image Collections):

Document Collections (Bioregion, First Nations, Southern Oregon History, Scholarship@SOU, or University Archives)

Navigation Tips

  • To navigate the collections, click on the 3-line box in the upper left-hand corner to open the left-side search pane. Select the desired collection from the "Collection" drop down. Select other filters as appropriate. To add filters that are not listed, click on the funnel shape to the right of the upper search box. For more options to search, click on "Fields" and then "Search." Click on the update button at the bottom of the pane after making your selections.
  • Click on the "Fields" tab to add or remove the fields that will display on the results page. Note that not all fields are available for every collection. Be sure to click on the update button at the bottom of the pane.
  • Change the order of the result list by clicking on the name of a field at the top of the column.
  • Open documents by clicking on the title. Once you're see the document, click on the "i" icon in the upper right to see the metadata (information about the document such as the title, author, subject headings, and abstract).

General Search Tips

  • Searches are not case sensitive, so capitalization is unnecessary.
    • Enter crater lake national park
  • All searches in SODA automatically retrieve both singular and plural forms of words.
    • Enter forest to retrieve documents containing the words forest and/or forests.
  • Use quotes to search for a specific phrase or name.
    • Enter "captain jack"
  • To search in the year(s) field, enter year or year ranges.
    • Enter 1978 or 1920-1950 or >2000
  • Use wildcards to substitute for unknown letters or to search for multiple similar words.
    • Select Boolean or Concept search; then enter fish* to retrieve the words fish, fishes, fisheries, fishing, etc.
    • More examples:

Wildcards

Description

Example

-

Match one or zero characters

colo_r

@

Match exactly one alpha character

gr@y

#

Match exactly one numeric character

#600

\

Match any character following the \ as a regular character, not as a wildcard

\@sou.edu

*

Match this word and anything that begins with this root word

fish*

?

Match exactly one character

wom?n

^

Match any character except the next character

199[^7]

[ ]

Match one character or a range of characters within the brackets

la[sz]er
f88[2-4]

Selecting Collection(s) to Search

  • Choose a collection by clicking on Search Bioregion or Search Tribal.
  • To search both collections at once first select one of the collections, then click on Advanced Options, check boxes for both collections, click Accept Search Settings, and click New Search.

Boolean, Concept or Pattern Searching

Boolean Search

  • In this search you enter Boolean operators (and, or, not) to assist in finding exact matches for your search words.
  • Search defaults to and operator. You can also use or or not along with your search words.
    • Enter dams salmon to retrieve documents with both of these words.
    • Enter dams or salmon to retrieve documents that contain either one of these words.
    • Enter dams not salmon to retrieve documents containing the word dams, but not the word salmon.
  • Use parentheses to create nested search statements.
    • Enter (logging or grazing) and "elk river".
  • Use within or adj to specify how close words should appear to each other. Within searches for word proximity; adj searches for both proximity and word order.
    • Enter spotted barred within 10.
    • Enter klamath language adj 5.

Concept Search

  • A search type that lets you enter plain English searches with no Boolean operators.
  • Automatically does semantic expansion (retrieves synonyms and other related words) on all search words.
    • Enter harvesting to retrieve harvesting, gathering, reaping, etc.
  • Ranks returned documents for relevance.

Pattern Search

  • A search type that also lets you enter plain English searches with no Boolean operators.
  • Automatically does pattern expansion on spelling differences.
    • Enter the misspelled word chilocuin and you will also retrieve the correctly spelled word chiloquin.
  • Ranks returned documents for relevance.

Keyword or Field Searching

After choosing Boolean, Concept, or Pattern as the search type, enter your search words in the keyword search box; in one or more field search boxes (Title, Author, Subject, and Year); or in a combination of the keyword and field search boxes.

Keyword Search

  • Use to search for words that might appear only in the full-text of the document, rather than in title, subject or other specific fields.
  • Use when you are not sure what field a word might appear in.
  • Use to widen your results when the number of documents retrieved in a field search is low.
  • Retrieves keywords in virtually all of the metadata fields, and in the full-text of documents.

Field Search

  • Use to search for Author, Title, or Subject, or to search for dates in the Year(s) field.
  • Use to narrow your search when a keyword search retrieves too many documents.
  • Order of words you enter does not matter (words are searched as keywords within a field or fields, not as a phrase from left to right.)
  • To search in additional fields (such as Publisher, Abstract, or Language) select Advanced Options, click in the box next to the field you wish to search, click Accept Search Settings, then click New Search.

Modify Search

  • If your search returns too many documents, click on Modify Results, click in box labeled Search Within Results and type in additional search terms to narrow your search.

Search History

  • To repeat a previous search, click the Search History button, then select specific search to repeat.

Customize Your Results Columns

  • To customize the results columns that display following your search, click on Advanced Options. Under Results Display Options, click in the boxes next to the fields you want to display in your results columns, click Accept Search Settings, then click Search Results.

Mixed Search

  • Use ! to expand one word via a concept search when not in concept mode.
    • Enter mount! ashland in Boolean or Pattern mode to do a concept search on only the word mount.
  • Use ~ to do pattern expansion on one word when in Boolean or Concept mode.
    • Enter history ~mcloughlin in Boolean or Concept mode to do a pattern search on only the word mcloughlin.
  • Use " " to keep specific search words from being expanded when in Concept or Pattern mode.
    • Enter "talent" irrigation in a Concept or Pattern search to keep the word talent from being expanded.

For detailed help with searching:

Archival Ware QueryGuide (PDF)


Image Collections (CONTENTdm)

Using the Simple Search

The simple search box (in the heading of the website) searches for items across all fields in all collections for any term that you put in the search box, in any order. For example, if you search for "westward migration", the search engine searches for items containing "westward" AND "migration". (Or click advanced search to use other types of searches.)

The simple search box supports the use of a wildcard operator that enables you to search for approximate terms. Using an asterisk (*) at the end of a search term will search for results with none, or any number of any characters appended to the root search term. For example, test* will find results with the words "test," "tests," "tested" and so on.

New Search

After using the simple search or advanced search, you can start a new simple search by typing the search term and selecting New Search instead of Within Results. To clear an Advanced Search, click the Clear All button.

Refining Your Search

After using the simple search or advanced search, you can make your initial results more specific by searching Within Results from the simple search box or by choosing from the keywords listed in the Narrow Your Search By box. You also can add or remove collections from the search.

If you have narrowed your search too far, you can step back and display previous results by removing the keywords you used in your search path (click the X next to the search term displayed at the top of your results).

Using the Advanced Search

The Advanced Search pane enables you to select specific collections and to build a more complex search query on selected fields.

Building Your Search

First determine which search to use (across all fields, by selected fields or by date). The default selection is to search across all fields.

Then build your query and specify the collections to search. Add more search fields by clicking Add Another Field. Reduce the number of search fields by clicking Remove. You can have as many as four search fields and as few as one field.

Advanced Search offers four search types (or operators):

  • All of the words — searches for all of the words in any order. Using Boolean logic, this search is similar to using "AND". For instance, if you entered "President Theodore Roosevelt" in this search box, the search results would contain only those items containing all three terms. Do not include "AND" with your search terms. The Boolean operator "AND" is used automatically with the All of the words search and will be ignored if it is entered as a search term.
  • The exact phrase — searches for all of the words in the exact order. This is similar to using quotation marks in other search engines. For instance, if you were searching for "President Theodore Roosevelt", search results would contain only those items that contain the phrase "President Theodore Roosevelt".
  • Any of the words — searches for any of the words entered in the search box. Using Boolean logic, this search is similar to using "OR". For instance, if you entered "President Theodore Roosevelt" in this search box, the search results would contain all items containing any of the three terms, including results with only "President", only "Theodore", and only "Roosevelt". Do not include "OR" with your search terms. The Boolean operator "OR" is used automatically with the Any of the words search and will be ignored if it is entered as a search term.
  • None of the words — use this option with any of the other search boxes to exclude a term. Using Boolean logic, this search is similar to using "NOT". For instance, if you entered "President Roosevelt" in the exact phase search box and "Franklin" in this search box, the search results would contain all items containing "President Roosevelt" that do not contain the word "Franklin". Do not include "NOT" with your search terms. The Boolean operator "NOT" is used automatically with the None of the words search and will be ignored if it is entered as a search term.

Note: If you build a search query of multiple search fields that uses more than one type of operator, the query is executed from left to right, regardless of the operator.

Advanced Search supports the use of a wildcard operator that enables you to search for approximate terms. Using an asterisk (*) at the end of a search term will search for results with none, or any number of any characters appended to the root search term. For example, test* will find results with the words "test," "tests," "tested" and so on.

Search By Date

If available, you may have the option to search by date within collections. The default mode searches across all fields. Use the drop-down list to specify a date range, or to search after, before, or on a particular date. Entering a year (yyyy) is required to perform a search. You also can search by year and month, or by month and day and year.